This website is operated by Substance Over Form Ltd. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
Who we are
Substance Over Form Ltd. (“we”, “us”, “our”) collect, use and are responsible for storing certain personal information about you (“you”, “your”, “yours”)
This data protection declaration is to inform you regarding the type, extent and purposes of the collection and use of personal data by Substance Over Form Ltd (. Registered Office: 71 Bellegrove Road Welling Kent United Kingdom DA16 3PG.) during your visit to our website pursuant to the applicable regulatios.
We do all we can to respect your right to privacy and the protection of your personal information.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access by third parties.
Personal information is any information relating to identifiable you directly or indirectly, such as your name, e-mail address and telephone number.
Substance Over Form Ltd will collect your Data in a number of ways, for example:
in each case, in accordance with this privacy policy.
To the extent that you access the website, we will collect your data automatically, for example:
Any or all of the above data may be required by us from time to time in order to provide you with the best possible service and experience when using our website. Specifically, data may be used by us for the following reasons:
in each case, in accordance with this privacy policy.
We may use your data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below)
In the event that we need to obtain personal information in relation to you from any other source than those described, we shall notify you of this.
Unless a longer retention period is required or permitted by law, we will only hold your data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the data be deleted.
Even if we delete your data, it may persist on backup or archival media for legal, tax, or regulatory purposes.
You may wish to contact us from time to time by sending us emails or by filling in contact forms on our website. We will use this contact information to respond to your query or suggestions as well as based on the provisions stated above.
This website may, from time to time, provide links to other website. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
Substance Over Form Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control o fall or part of Substance Over Form Ltd. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the data for the purposes for which it was originally supplied to us.
We may also disclose Data to a prospective purchaser of our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
The newsletters will be sent by MailChimp, a mail-order service provider of Rocket Science Group, LLC, 675 Ponce De Leon Ave # 5000, Atlanta, GA 30308, USA. The privacy policy of the service provider can be viewed here: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection standards (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active). In addition to your e-mail address, we may also record your first and last name, if provided by you via subscription forms.
The service provider may use the data of the recipients in pseudonymous form, i. without assignment to a user, to optimize or improve their own services, e.g. for the technical optimization of the platform and the presentation of newsletters or for statistical purposes. However, the service provider does not use the data of our newsletter recipients to address them themselves or to pass the data on to third parties.
By completing and submitting the registration forms for webinars or our online meetings, you agree that we use the data you have entered for the further processing of your registration and marketing purposes. This data is stored locally on the server of the relevant seminar provider such as Zoom or Microsoft Teams and transmitted encrypted.
Zoom and Microsoft Teams stores basic information under user account profile information this includes; email address, user password, name and if provided; Company name, Company phone number, Profile picture.
If the meeting is recorded audio and video footage will be held locally or in the cloud. Substance Over Form Ltd will be responsible for ensuring that this information is deleted within the appropriate timeframe and kept secure.
Please ensure you are aware that everything in the background could be recorded. You can, on both Microsoft Teams and Zoom, put up a background to stop any additional pictures of your surroundings being recorded. You can also turn off your camera and anonymise your name through the software, should you wish to.
You are under no statutory obligation to agree to attend training/briefing/events that are being recorded and therefore can withdraw your consent and not attend or withdraw from the meeting.
Any information that is stored or saved within Zoom is the responsibility of the meeting host and this will be handled in line with the Data Protection Act 2018 and the GDPR.
For more information about Zoom’s privacy policy, visit https://zoom.us/privacy
For more information about MS Teams’ privacy policy, visit Microsoft Privacy Statement – Microsoft privacy
We use small text files so-called cookies to extend the functionality of our website and keep our website reliable and secure. When you visit our website, these cookies may place on your computer or device which may collect general data. You may set your browser to block all cookies, however, please remember that if you choose to disable cookies, certain sections of our websites services may not function properly.
We may use the “Google Analytics” service, which is provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) for analysis of website usage by users. The service uses “cookies” – text files which are stored on your terminal. The information collected by the cookies is usually sent to a Google server in the USA and stored there.
IP anonymization is used on our website. The IP address of you within the member states of the EU and the European Economic Area will be reduced. This reduction eliminates the personal reference to your IP address. We use the information collected to evaluate the use of the website and website activity, and to provide services associated with Internet use.
You have the option of preventing the storage of cookies on your device by making the appropriate settings in your browser. There is no guarantee that you will be able to access all functions of our website with restrictions if your browser does not allow cookies.
Furthermore, you can use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent to and used by Google Inc. The following link leads you to the corresponding plugin: https://tools.google.com/dlpage/gaoptout?hl=en
Alternatively, by clicking on this link, you can opt out and stop Google Analytics from collecting data about you through our website.
By clicking on the link above, you can download an “Opt-Out-Cookie”. Your browser must therefore allow cookies to be stored. If you delete your cookies regularly, you need to click on the link each time you visit our website. Here you will find further information on data used by Google Inc. https://support.google.com/analytics/answer/6004245?hl=en
The collected data is stored together with the user ID generated randomly, which enables the evaluation of pseudonymous user profiles. These user-related data are automatically deleted after 14 months. Other data are stored in aggregated form for an unlimited period.
This plugin stores submission data collected through contact forms, which may include the submitters’ personal information, in the database on the server that hosts the website. The webhost is Crazydomains, please see their under their privacy policy under the following link: Privacy Policy – Terms of Service | CrazyDomains.co.uk
We use the Contact Form 7 plugin to manage contact form submissions. The information is sent as email messages that only a select few are allowed to access. The information is also stored in the database on our hosting server for backup and later reference purposes (see previous point). We use the Flamingo plugin to safely manage this data.
We only use WordPress plugins and themes that are hosted by WordPress.org. WordPress.org’s guidelines clearly prohibit tracking users without their explicit informed consent.
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on your rights under the General Data Protection Regulations.
Please find more information on Handling Personal Data during the Application Process here
You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any provision of this privacy policy (or part of any provisions) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right to remedy will be deemed a waiver of that, or any other, right or remedy.
This agreement wil be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
The relevant person to contact regarding your personal information is: Jegor Tokarevich.
Any request or questions regarding the use of your personal information should be made to the above named person using the following method:
E-mail: gdpr@sof-ltd.com
Our Privacy Policy was last updated on 17/08/2022.
We reserve the right to amend this Privacy Notice at any time without notice, in which case the date if the policy will be revised.